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FAQ

Here you can find the answers to the most common questions about OJS. If you have a question that is not answered here, contact the representative at your faculty library.

General questions

 

About the OJS 3 upgrade

 


 

How do I quickly add publishing-ready articles and issues to OJS?

For backlist indexing, or if you want to bypass the extended editorial workflow available in OJS and just use it as a publishing tool, articles can be added by using the Quick Submit plugin. Please see our step-by-step guide on how to use the QuickSubmit workflow (PDF, Swedish).

How do I learn the basics of the editorial workflow in OJS?

PKP offers the free online course “Editorial Workflow in OJS 3”, which is a very good introduction on how the submission and editorial workflow is structured.

Should you wish, we would also be happy to demonstrate the system for you.

Our journal presentation is not displayed on the front page!

In contrast to OJS 2.4*, the OJS 3 Default theme does not display the content of Journal Summary on the journal start page, but only in the list of journals in the site-wide index. Please use the field “Additional content” for any content you want to include on the journal front page. If you want the information entered in “Additional content” to be displayed at the top of the page, before the “Current issue” section, you can switch to the “Default + LU mods” theme.

Can we turn off the display of “Current issue” on the front page?

The display of “Current issue” on the front page is governed by the theme. The Default theme displays the element, as do the Bootstrap and Manuscript themes. In OJS 3, there is currently no toggle in the administration interface to disable this. However, if you badly want to hide the current issue from being displayed on the front page, you can upload a CSS file in “Settings” –> “Website” –> “Appearance” –> “Journal style sheet” containing this text snippet:

 

.page_index_journal .current_issue { display: none; }

 

We want our users to submit manuscripts by email rather than through OJS. How do we turn off online submission?

By checking “Items can only be submitted by Editors and Section Editors” on all available sections (“Settings” –> “Journal” –> “Sections”), users with role “author” will get a message about the submission being closed if they try to start a submission.

In “Users” –> “Site Access Options” –> “User Registration”, it is possible to turn off user registration.

In “Settings” –> “Workflow” –> “Submission”, you can edit the author guidelines and submission checklist to reflect a non-OJS workflow for handling submissions. Also the information field “For Authors” (“Settings” –> “Website” –> “Information”) can be updated with such information.

It is also possible to remove the submission element from the menu, as well as the block to the right with “Make a Submission” (“Settings” –> “Website” –> “Plugins”).

Our site provides German and Spanish user interfaces, but we don’t want that, how can we disable languages?

See “Settings” –> “Website” –> “Languages”, and uncheck (UI/Submission/Forms) for every language that you don’t need.

Our journal wants to start using DOIs, how do we get started?

Lund University Library has signed a contract with CrossRef and we are working with the practicalities to have the service available as soon as we can. It will be an opt-in service and more information will be available as soon as it is available.

I can’t find the answer I’m looking for in the FAQ, what should I do?

Please consult the OJS 3 manual and search the PKP Community Forum. Also please get in touch with us, we will be happy to answer your questions and add more FAQ:s to this page!

We used to have a logo, where did it go in the upgrade to version 3, and how do we fix it?

Due to a mapping issue in the upgrade script, images from the previous version are unfortunately not migrated to the OJS 3 logo field. Please re-upload your logo in “Settings” –> “Website” –> “Appearance” –> “Logo” after the upgrade.

We used to have custom, static pages that were linked in the top menu, but after the upgrade, they’re gone! How can we get them back?

The Static Pages Plugin has been ported to OJS 3, and any static pages have been migrated for your journal. However, the URLs have been changed and no longer have the “pages/view/” prefix in the path. So if you for instance had a static page http://journals.lub.lu.se/index.php/STK/pages/view/referentgranskning, its new URL in OJS 3 will be http://journals.lub.lu.se/index.php/STK/referentgranskning.

Since the menu part of OJS has been rewritten, you need to add the extra pages to the menu in “Settings” –> “Website” –> “Navigation menu” for your static pages to show up in OJS 3. Use the “Remote URL” option.

See also next question.

Our menu looks weird, how can we fix it?

OJS 3 introduced new, more flexible, navigation menu customisation features. To edit your menus, please go to “Settings” –> “Website” –> “Navigation menus”. “Primary” is the main menu (“User” is the user login/administration menu at the very top of the page). See the manual for instructions.

Our journal presentation is not displayed in “About the Journal”!

Please edit the field “About the Journal” in “Settings” –> “Journal”.

Normally, this field has been populated with data from several About fields (such as “Focus and Scope”, “Peer Review Process”, etc.) in the previous version, but if there were no custom data before, the field is left empty.

We are using subscriptions for non-OA material in OJS, but after the upgrade, we cannot find the subscription admininstration page.

There is unfortunately a bug in the current version of OJS which prevents the subscription administration to be displayed in the administration pages. However, subscription accounts have been migrated, and the following workaround lets you edit subscriptions: Activate Payments in “Settings” –> “Distribution” –> “Payments”. A new menu item “Payments” will appear, from which you can navigate to the subscription settings.

Page Manager:

contact

The Libraries at Lund University have several librarians who work with OJS. Contact the librarian at your faculty library.

Lund University Library

Martin Persson

martin [dot] persson [at] ub [dot] lu [dot] se

Libraries of the Joint Faculties of Humanities and Theology

Cathrin Viltefjäll

cathrin [dot] viltefjall [at] htbibl [dot] lu [dot] se

Social Sciences Faculty Library

Maja Carlson

maja [dot] carlson [at] sambib [dot] lu [dot] se