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The publishers policies for self-archive

Self archiving

Self-archiving is a method for providing Open Access to research publications, which involves  researchers depositing a copy of their publications in an institutional archive or in an open archive. Self-archiving is sometimes referred to as “the green road to Open Access”, whereas publishing in Open Access journals is called “the golden road”.

You may self-archive your publication if:

  • You retain copyright to your publication
  • If the publisher have a policy that allows self-archiving or regulate this right by contract/license to publish

Why self-archive?

  • Increased availability/accessibility/visibility, more people can access your research.
  • Increased availability makes it possible for more researchers to build on your research at an earlier stage. Self-archiving speed up the research process.
  • Increased availability diminishes unnecessary duplication of research.
  • Increased availability leads to more and earlier citations.
  • An increasing number of research funders demands open access for publications, this is usually achieved through self-archiving.
How do I self-archive?
1. If you retain copyright to the publication
  a. Register your publication in LUP and upload your publication as a pdf-file.
2. If you have signed a copyright agreement with the publisher
  a. If the agreement permits self-archiving see 1a.
  b. If the agreement does not allow self-archiving or if the publishers policy is unclear, write to the publisher and ask for permission. Suggestions for letters are available here.
  c. Many international publishers have general policies concerning self- archiving. These policies are gathered in the SHERA/RoMEO database where you may search on either publisher or journal name.
3. If the publisher allows self-archiving but does not permit self-archiving of their published version. Most of the larger publishers (Elsevier, Springer etc.) do not permit the use of their published version for self-archiving. Therefore authors usually self-archive their last accepted and corrected manuscript.
  a. Make a pdf-file of your last corrected and approved manuscript.
  b. Make a front paper for the pdf-file with information needed for the reader to identify what version of the publication the self-archived one is. Example.

There’s an automated feature in LUP Registration which generates a cover page based on the information that has been entered in the cataloging form. This feature is available for the document types journal article, conference proceeding/paper and book chapter. Visit LUPinfo for more information on the cover page generator.
  c. If you should choose to create a cover page manually instead, you can use the following templates:
    i. Cover page article, English
    ii. Cover page article, Swedish
    iii. Cover page conference, English
  iv. Cover page conference, Swedish
  d. See 1a.
4. If you have permission to self-archive but only after a certain embargo time period.
Many publishers allow self-archiving only after a certain time period counting from the publication date. Embargos usually have a duration period of 6 or 12 month, in some cases longer. Embargos/delays are shown in SHERPA/RoMEO.
  a. Chose “Access level: Only author…” when uploading publication I LUP.
  b. Mark the box “Switch automatically to open access on the day”.
  c. Enter the date when the embargo comes to an end. .

If you have any queries concerning self-archiving or how to make your publications open access, please contact If you, or your department, would like some assistance to e.g. examine policies and regulations among publication channels used by you, we are happy to help you put together a compilation based on your registrations in LUP.

Last updated: August 11, 2014
Website contact: Webeditors

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