Self archiving
Self-archiving is a method for providing Open Access to research publications, which involves researchers depositing a copy of their publications in an institutional archive or in an open archive. Self-archiving is sometimes referred to as “the green road to Open Access”, whereas publishing in Open Access journals is called “the golden road”.
You may self-archive your publication if:
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You retain copyright to your publication
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If the publisher have a policy that allows self-archiving or regulate this right by contract/license to publish
Why self-archive?
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Increased availability/accessibility/visibility, more people can access your research.
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Increased availability makes it possible for more researchers to build on your research at an earlier stage. Self-archiving speed up the research process.
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Increased availability diminishes unnecessary duplication of research.
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Increased availability leads to more and earlier citations.
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An increasing number of research funders demands open access for publications, this is usually achieved through self-archiving.
| How do I self-archive? |
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| 1. If you retain copyright to the publication | ||
| a. Register your publication in LUP and upload your publication as a pdf-file. | ||
| 2. If you have signed a copyright agreement with the publisher | ||
| a. If the agreement permits self-archiving see 1a. | ||
| b. If the agreement does not allow self-archiving or if the publishers policy is unclear, write to the publisher and ask for permission. Suggestions for letters are available here. | ||
| c. Many international publishers have general policies concerning self- archiving. These policies are gathered in the SHERA/RoMEO database where you may search on either publisher or journal name. | ||
| 3. If the publisher allows self-archiving but does not permit self-archiving of their published version. Most of the larger publishers (Elsevier, Springer etc.) do not permit the use of their published version for self-archiving. Therefore authors usually self-archive their last accepted and corrected manuscript. | ||
| a. Make a pdf-file of your last corrected and approved manuscript. | ||
| b. Make a front paper for the pdf-file with information needed for the reader to identify what version of the publication the self-archived one is. Example. There’s an automated feature in LUP Registration which generates a cover page based on the information that has been entered in the cataloging form. This feature is available for the document types journal article, conference proceeding/paper and book chapter. Visit LUPinfo for more information on the cover page generator. |
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| c. If you should choose to create a cover page manually instead, you can use the following templates: | ||
| i. Cover page article, English | ||
| ii. Cover page article, Swedish | ||
| iii. Cover page conference, English | ||
| iv. Cover page conference, Swedish | ||
| d. See 1a. | ||
| 4. If you have permission to self-archive but only after a certain embargo time period. Many publishers allow self-archiving only after a certain time period counting from the publication date. Embargos usually have a duration period of 6 or 12 month, in some cases longer. Embargos/delays are shown in SHERPA/RoMEO. |
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| a. Chose “Access level: Only author…” when uploading publication I LUP. | ||
| b. Mark the box “Switch automatically to open access on the day”. | ||
| c. Enter the date when the embargo comes to an end. . | ||
If you have any queries concerning self-archiving or how to make your publications open access, please contact publicera@lub.lu.se. If you, or your department, would like some assistance to e.g. examine policies and regulations among publication channels used by you, we are happy to help you put together a compilation based on your registrations in LUP.
Last updated: May 13, 2011
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