Self-archiving is a method for providing Open Access to research publications, which involves researchers depositing a copy of their publications in an institutional archive or in an open archive. Self-archiving is sometimes referred to as “the green road to Open Access”, whereas publishing in Open Access journals is called “the golden road”.
You may self-archive your publication if:
|How do I self-archive?
|1. If you retain copyright to the publication|
|a. Register your publication in LUP and upload your publication as a pdf-file.|
|2. If you have signed a copyright agreement with the publisher|
|a. If the agreement permits self-archiving see 1a.|
|b. If the agreement does not allow self-archiving or if the publishers policy is unclear, write to the publisher and ask for permission. Suggestions for letters are available here.|
|c. Many international publishers have general policies concerning self- archiving. These policies are gathered in the SHERA/RoMEO database where you may search on either publisher or journal name.|
|3. If the publisher allows self-archiving but does not permit self-archiving of their published version. Most of the larger publishers (Elsevier, Springer etc.) do not permit the use of their published version for self-archiving. Therefore authors usually self-archive their last accepted and corrected manuscript.|
|a. Make a pdf-file of your last corrected and approved manuscript.|
|b. Make a front paper for the pdf-file with information needed for the reader to identify what version of the publication the self-archived one is. Example.
There’s an automated feature in LUP Registration which generates a cover page based on the information that has been entered in the cataloging form. This feature is available for the document types journal article, conference proceeding/paper and book chapter. Visit LUPinfo for more information on the cover page generator.
|c. If you should choose to create a cover page manually instead, you can use the following templates:|
|i. Cover page article, English|
|ii. Cover page article, Swedish|
|iii. Cover page conference, English|
|iv. Cover page conference, Swedish|
|d. See 1a.|
|4. If you have permission to self-archive but only after a certain embargo time period.
Many publishers allow self-archiving only after a certain time period counting from the publication date. Embargos usually have a duration period of 6 or 12 month, in some cases longer. Embargos/delays are shown in SHERPA/RoMEO.
|a. Chose “Access level: Only author…” when uploading publication I LUP.|
|b. Mark the box “Switch automatically to open access on the day”.|
|c. Enter the date when the embargo comes to an end. .|
If you have any queries concerning self-archiving or how to make your publications open access, please contact publicera@. If you, or your department, would like some assistance to e.g. examine policies and regulations among publication channels used by you, we are happy to help you put together a compilation based on your registrations in LUP. lub.lu.se
Last updated: August 11, 2014
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